Institutional Refund Policy

Institutional Refund Policy

REVISION/EFFECTIVE DATES

July 25^th, 2018 / September 5th 2018

PURPOSE

To comply with the relevant legislation under which the University is bound and to ensure the University delivers a transparent, effective and efficient tuition and fee refund process.

SCOPE

The scope of this policy applies to all students in all programs.

POLICY

Students are responsible for all tuition and fees incurred by registration in a course. Failing to attend a course does not constitute a withdrawal from the course. During the Add/drop Period at the beginning of each trimester, students are allowed to add and/or drop courses without any financial consequences.

If a student officially withdraws from a class or the university after this period, the following schedule reflects the amount of tuition and fees that will be refunded. The amount of the refund is determined by the official date of the withdrawal. The date of official withdrawal is the date the Registrar receives written notification from the student of their intent to withdrawal or upon receipt of the Official Withdrawal or Add/drop form.

Tuition and Fee Refund Chart - Full Term Courses
If the date of official drop/withdrawal is within:	Tuition and Lab Fees Refund	*Institutional Fees Refund**
Week 1 of the term (Add/Drop Period)	100%	100%**
Week 2 of the term (Add/Drop Period)	100%	100%**
Week 3 of the term	50%	0%
Week 4 of the term	25%	0%
No refund of tuition and fee will be given after the 4^th week of classes.
Tuition and Fee Refund Chart - Accelerated and/or Less than Full Term Courses***
If the date of official drop/withdrawal is within	Tuition and Lab Fees Refund	*Institutional Fees Refund**
Week 1 of the term	100%	100%**
Week 2 of the term	50%	0%
* Institutional fees include: University fee, Activity fee, Needle Stick insurance fee, SACA, AAM Refund only applies to students who withdraw from the university (see table below). *Courses that meet for only one day must be dropped prior to the start of the class for a full refund.

Financial aid recipients who withdraw from Northwestern Health Sciences University should be aware that they may need to return part or all of the funds they were awarded (see Financial Aid Refund Policies). Before officially withdrawing from classes, we recommend that you contact the Financial Aid Office. Students are also encouraged to view and be aware of the Financial Aid Satisfactory Academic Progress Policy. Students must complete at least 67% of all attempted credits in order to remain eligible for financial aid. Financial Aid Satisfactory Academic Progress is evaluated at the end of each trimester.

PROCEDURE

Student completes steps below to withdraw from a course. A student who wished to withdraw from all courses in a term must follow the steps below to officially withdraw from the university.

To drop a course or courses

Complete the online add/drop request form using the following link to drop a course or courses: Add/Drop Request Form. Please note the course number and title are needed to complete the form.
The Registrar’s Office will process the add/drop request form upon receipt. The amount of tuition refunded is based on the chart below using the date the request form is submitted.

Tuition and Fee Refund Chart - Full Term Courses
If the date of official drop/withdrawal from a course is within:	Tuition and Lab Fees Refund	*Institutional Fees Refund**
Week 1 of the term (Add/Drop Period)	100%	0%
Week 2 of the term (Add/Drop Period)	100%	0%
Week 3 of the term	50%	0%
Week 4 of the term	25%	0%
No refund of tuition and fee will be given after the 4^th week of classes.
Tuition and Fee Refund Chart - Accelerated and/or Less than Full Term Courses**
If the date of official drop/withdrawal from a course is within	Tuition and Lab Fees Refund	*Institutional Fees Refund**
Week 1 of the term	100%	0%
Week 2 of the term	50%	0%
* Institutional fees include: University fee, Activity fee, Needle Stick insurance fee, SACA, AAM **Courses that meet for only one day must be dropped prior to the start of the class for a full refund.

To officially withdraw from the university

Please note: Requesting a withdrawal from the University may impact your student account, financial aid, and academic standing. To ensure that you are making an informed decision about this action, it is strongly advised that you meet with the appropriate office. At a minimum, meeting with an Academic Advisor is highly recommended. Financial Aid recipients should also plan to meet with a representative from the financial aid office.

Contact the Registrar’s Office to request an Official Withdrawal/Term Off form.
The Registrar’s Office will process the withdrawal upon receipt of the completed form. The “Date of Initial Notification” indicated on the Official Notice of Withdrawal/Term Off Form is used to determine the amount of tuition and fees refunded according to the chart below:

Tuition and Fee Refund Chart - Full Term Courses
If the date of official withdrawal from the University is within:	Tuition and Lab Fees Refund	*Institutional Fees Refund**
Week 1 of the term (Add/Drop Period)	100%	100%
Week 2 of the term (Add/Drop Period)	100%	100%
Week 3 of the term	50%	0%
Week 4 of the term	25%	0%
No refund of tuition and fee will be given after the 4^th week of classes.
Tuition and Fee Refund Chart - Accelerated and/or Less than Full Term Courses**
If the date of official withdrawal from the University is within:	Tuition and Lab Fees Refund	Institutional Fees* Refund
Week 1 of the term	100%	100%
Week 2 of the term	50%	0%
* Institutional fees include: University fee, Activity fee, Needle Stick insurance fee, SACA, AAM **Courses that meet for only one day must be dropped prior to the start of the class for a full refund.