Student Organization Seminar and Activity Policies
Recognized Student Organizations may request speakers and visitors from outside the University community to present programs to the students of the University. Such requests will be made by student organizations with advisor support, by completing a Facility Use Application form, available on the Student Club and Organizations webpage. The speaker and facility request will require approval by the Dean of Students, or their designee. Other speakers and visitors may be directly invited by faculty and administrative officers of the University, with notification to the office of the President.
The sponsorship or invitation of guest speakers does not necessarily imply approval or endorsement, either by the sponsoring group or the university, of the views expressed.
Off-Campus Seminars
Off-campus seminars are carefully considered by the Student Affairs office. Students must follow the University’s student organization and accounting policies for all off-campus seminars, or disciplinary action may be initiated for the organization or individual members by the Office of Student Affairs. Circumstances which may trigger this action may include: not properly notifying Student Affairs of the seminar, engaging in activities that violate the NWHSU Student Code of Conduct or any federal, state, or local laws or statutes, or participating in other activities that might put Northwestern in legal risk or jeopardy.
Off-Campus Activities
Student Organizations wishing to participate in activities off-campus must notify the Student Affairs office and follow all university policies. Where such off-campus events involve the provision of clinical services, University malpractice and liability coverage requirements must be observed. This may require the presence of Minnesota-licensed, University faculty or other institutional representative(s).
On-Campus Activities
Throughout the year, events are planned by student organizations for the University community. All events held on campus require written permission for use of the facilities. To request permission to use on-campus facilities, students must fill out a Facility Use Application which is available online. If the on-campus event involves the provision of clinical services, University malpractice and liability coverage requirements must be observed. This may require the presence of Minnesota-licensed, University faculty or other institutional representative(s).
Alcohol Request Forms
Students wishing to have alcohol at their function must complete an Alcohol Request form, which requires approval from the Dean of Students and the Office of the President. If approved, Student Organizations must adhere to the University’s alcohol policy guidelines outlined in the Student Handbook, in addition to state and federal laws. In the event that student monitors are utilized for events that involve alcohol, their attendance may be required for additional training provided by Student Affairs or Human Resources offices.
Room Reservations
Students may reserve rooms for meetings, seminars, or events through the Student Affairs office. In certain cases, the Facility Use Application form must be completed. Rooms that are reserved by student organizations must be vacated by other members of the campus community during the reserved time.